The Explanation of Profile Creation

ETD Submission & Graduation Procedures Presentation
ETD Submission & Graduation Procedures (7 mins Video)


File Upload Steps​

Step1 Create Thesis Profile
Please use your student information system account and password to login to the ETD system. (Thesis Upload)
If you forgot your password, please go to the website to reset password or contact Computer Center: (02)27376206.


Input Thesis/Dissertation Information:

Field Description
Student Information Author Name, E-mail address, Student ID, College, Department, Academic year, Semester, Degree.
Thesis Information Title of Thesis, Language ,Date of defense approval, Pages, Keywords, Abstract ,Table of contents, Reference.
Advisor & Defense committee Thesis Advisor 's Name / Email of advisor
Committee Member's Name.

Please note the followings requirements:
(1)At least one of the "Thesis Advisor".
(2)Thesis Advisor's e-mail address cannot be blank or "none".
(3)Advisor and defense committee have at least 3 members.


Step2 Upload Fulltext File

  1. Please convert the whole Thesis/Dissertation document into one PDF file. Choose your file from your computer.
  2. Please scan《Recommendation Form 》and 《Qualification Form》in A4 size, such as JPG or PDF format and then insert it in the Word (JPG format) or PDF file. The frist three pages of your PDF file are Cover、《Recommendation Form 》、《Qualification Form》, please don't insert blank page. 
  3. Please remove《Delayed Release Form》《Confidential Consent Form》in your PDF file.
  4. Please don't secure your PDF file with password or insert watermark before you upload .After submitting your thesis, ETD system will insert watermark and set security automatically.​

※Please confirm your upload is the final version of your thesis. The library's review process only involves checking the format, you have the full responsibility to upload only your final thesis.


Step 3 Make Authorization

※Please reach a consensus with your advisor(s) before you make the choice.

Make Authorization Description
Choose Thesis copyright owner(s)

Copyright ownership means that owner(s) have the exclusive right to print, distribute, and prepare derivative works.

⊙Both Author and Thesis Advisor are copyright owners.

⊙Author is the only copyright owner :If you chose this item, system will email to your advisor(s) for confirmation. After receiving reply email, the librarian will review e-thesis.

Permission Settings for
Your Electronic Thesis

(Full text Open Date)

⊙On-campus :IP address range owned by NTUST : fill in 0-10 years(cannot exceed 10 years)
    1 years and above on campus must include the reason.
⊙ Public Access : On the Internet fill in 0-99 years
⊙ National Central Library's NDLTD System(located in Taiwan)You should avoid choosing never open access the full text.

*0 year means making it available for public access immediately. 99 years means Never.


Step 4 Submit

If you checked all the information is done and correct, you may choose "Submit". 
After Submit your thesis for review, the library will take 1-3 working days to complete the review, and if content format is correct, the system will automatically send an e-mail notification to you. Or you can login the sysytem to check it.
​*If your thesis/dissertation does not pass the review, the system will send an"NTUST Library ETDS reject notice" email. Please modify the problems and submit to review again.


Step 5 Print Authorization Form

*If your thesis/dissertation pass the review, the system will send an "NTUST Library ETDS notice" email.

Please log in to the ETD system, print and sign the e-Thesis Authorization Forms (2 Copies). Please print the Authorization froms in Vertical Format. 
1 year and above On-campus open: The e-Thesis authorization form require stated reason, and Author、Advisor、Dean of Department、Department Office signature.>> More Authorization Form information..

The procedures for leaving school

※In school leaving processes, please bring the 《School leaving processes From (Download from Student System)》 and following:


  1. One printed copy thesis/ dissertation. 
    ​●【PhD】: Hardcover. Cover color → Red.
    ​●【Master】:Paperback or Hardcover are acceptable.
        Cover color of Paperback → department rules. Cover of Hardcover → black.
  2.  The signed e-Thesis Authorization Form (NTUST & NCL). (Do not attach into PDF or printed copy.)The authorization Form should be signed by the graduate student and the advisor. If on campus open 1 year or above, the dean's and department office signature are  necessary.

Printed copy for Embargo

The content involves confidential information, patent matters, or is not permitted to be provided on statutory grounds, the author can apply to Embargo of NTUST Library printed copy / NCL Library printed copy & the independent viewing equipment.

  1. Application Form complete all required fields and signature.
  2. Relevant Documents as Proof needs Author、Advisor、Dean of Department、Department Office signature.>> More Embargo information.